Simple Tips for Conduct An Effective Safety Toolbox-Talk

Tool Box Talks

Preparation:

∙Choose a suitable topic for the tool box talk.

oThis should be relevant for the audience

oIt should cover relevant hazards and their control measures

oTry to include learning from incidents where possible to show the possible consequences

oToolbox talk should also include an update on any safety deviations or learning from incidents since the last toolbox talk even if these are not related to the main topic

∙Choose who will present the toolbox talk

oNormally this will be a supervisor or manager

oThe safety officer can also present the talk but most talks should be done by line management. (This shows their leadership and commitment for safety).

∙The presenter should have written notes for delivering the tool box talk.

oThis should include a list of key points to be discussed

oIt should include a commitment to Safety  values

oIt should include questions to encourage feedback from the group being briefed

oIt should include feedback on deviations raised or incidents since the last briefing

oIt should also cover any actions or unanswered questions from previous talks

∙The presenter should be familiar with the topic of tool box talk.

oDo some research before the talk to ensure you can answer questions

oIf it is a technical topic try to get somebody to help you who has the correct knowledge

∙All workers need to be given toolbox talks

oDifferent groups may need different talks focussed to their work – it is unlikely that one brief will be suitable for all workers so the talk should be appropriate to the group

oE.g. drivers face different hazards to welders / riggers etc.

oE.g. Groups going into confined spaces will need specific information

oTalks will normally be given in workerman understanding language  

Delivering tool box talks

∙Choose a location that is suitable for good and healthy discussions.

∙Ensure everybody will be able to hear over any background noise. If necessary a megaphone or loudspeaker should be used

∙Ensure that everybody is present physically and mentally.

∙The speaker should cover the safety commitment at the beginning of the tool box talks

oThat you shall take care of your safety and also for others

oYou are working for an incident free workplace 

 o You are personally committed to it.

o Commit that you will share your experience and knowledge with others.

o Commit that you will appreciate the good work and also commit to correct the unsafe work.

∙Presenter should be enthusiastic to the audience.

∙Ensure that people are listening and not doing other things – if people, especially at the back, are having other conversations or looking away you need stop this and involve them in the discussion

∙Explain the decided topic using the pre-prepared notes as guidance

∙Ensure that communication is two way – ask questions and listen for responses

∙At the end of the main topic talk about recent deviations and incidents / injuries – ensure there is a discussion on why these happened and how they can be prevented in the future

∙At the end summarise the key points from the tool box talk and any actions agreed

Feedback and records

∙A written feedback sheet must be filled in for each toolbox talk

∙The record shall cover the main bullet points covered during the tool box talk.

∙It shall also record the feedback received from the participants during the tool box talks.

∙It should note any actions agreed or unanswered points which will be clarified in a later talk once an appropriate answer is available

∙It shall have a signed list of persons who attended

∙Records shall be maintained for at least three months

∙      Keepstandard toolbox talk feedback sheet. 

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